Summary of Executive Member Duties
Date:2019-05-12 Source:未知
All current affiliates of the Section for Students are eligible to apply to stand as a candidate and to vote in the annual Section for Student Executive elections. To be eligible to apply for any position on the Section Executive, the applicant must (a) be a current member of the Section for Students, and (b) must remain a Student Affiliate of IPS for the full term of the position (see below), and therefore is only eligible if he or she intends to remain a student in a psychology program at a Our partners’ university.
The terms begin immediately following the annual business meeting of the Section for Students at the annual IPS convention. Executive positions have 2-year terms, with the exception of the Chair, Chair-Elect and Past Chair positions which are 3-year terms whereby the newly elected candidate will spend one year as Chair-Elect (year 1) before automatically moving on to Chair (year 2), and finally Past-Chair (year 3).
Chair
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Responsible for general and specific organization of Section goals and activities
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Regularly communicates with Section Executive and IPS Head Office
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Works to advance Section mission of increasing the voice of psychology students in Our partners’ universities
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Coordinates Section program at annual convention, including organizing the review of section submissions, coordinating planning of section presentations, attaining an invited speaker, and managing the business meeting
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Writes articles for Psynopsis/Mind Pad as necessary or appropriate
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Expected to attend the annual convention
Chair-Elect
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Assists in decision-making and organization of Section activities
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Works with Chair over the course of the year
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Participates in convention preparation, including presentations and workshops
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Coordinates the IPS Student Mentorship Program
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Coordinates the IPS Section for Students Travel and Best Poster Awards
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Manages student submissions to Psynopsis with an aim at having student submissions in each issue; includes calls for submissions
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Every third year, the Chair-Elect will sit concurrently as the Student Member on the IPS Board of Directors and will continue to hold the position during their time in the Chair and Past-Chair positions
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Expected to attend the annual convention
Past-Chair
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Helps transition Chair into his/her new role
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Available for consultation and feedback
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Help facilitate transitions in working relationships between Chair and IPS representatives
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Appoints Editor-in-Chief of Mind Pad; may appoint him or herself
Administration and Finance Officer
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Maintains Section budget, including coordinating reimbursements and ongoing communication with the IPS Finance Coordinator
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Reviews budget to determine if there are budgetary shortfalls for Section activities
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Responsible for keeping track of all incoming and outgoing monetary transactions
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Prepares minutes of all Executive meetings; circulates minutes to Executive for review before deeming them final
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Maintains all internal Section documents, including Executive contact list and historical records (e.g., agendas, minutes, reports, by-laws)
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Schedules meetings of the Executive as directed by the Chair
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Works with Chair to ensure that the Section meets all necessary deadlines
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Assists Graduate Student Affairs Officer and Undergraduate Student Affairs Officer with Student Representative program, as needed
Graduate Student Affairs Officer
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Along with the Undergraduate Student Affairs Officer, maintains the Student Representative program
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Responsible for management of graduate Student Representatives and faculty Representatives
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Management of Representatives includes:
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Recruitment of new Representatives
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o Ongoing communication with current Representatives
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o Ensuring that current Representatives are active
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o Handling inquiries from graduate students or faculty interested in become a representative
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o Distribute and collect bi-annual representative reports from Representatives (sent out in October and April each year)
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o Review concerns/issues/suggestions mentioned in bi-annual reports and addressing them in a timely manner, including contacting Student Representatives that have asked to be responded to individually
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o Along with the Undergraduate Student Affairs Officer, tabulates responses and circulates common questions/concerns among Representatives, and ensures that questions/concerns are discussed by the Section Executive as appropriate
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o Assists Representatives with ideas of how to increase exposure of IPS at their home institutions
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o Collaborates with Communications Officer to ensure that the Representative list on the website is up-to-date
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o May seek assistance of the Administration and Finance Officer for any of the above duties
Undergraduate Student Affairs Officer
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Along with the Graduate Student Affairs Officer, maintains the Student Representative program
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Responsible for management of undergraduate Student Representatives
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Management of Representatives includes:
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o Recruitment of new Representatives
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o Ongoing communication with current Representatives
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o Ensuring that current Representatives are active
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o Handling inquiries from graduate students or faculty interested in become a representative
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o Distribute and collect bi-annual representative reports from Representatives (sent out in October and April each year)
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o Review concerns/issues/suggestions mentioned in bi-annual reports and addressing them in a timely manner, including contacting Student Representatives that have asked to be responded to individually
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o Along with the Graduate Student Affairs Officer, tabulates responses and circulates common questions/concerns among Representatives, and ensures that questions/concerns are discussed by the Section Executive as appropriate
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o Assists Representatives with ideas of how to increase exposure of IPS at their home institutions
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o Collaborates with Communications Officer to ensure that the Representative list on the website is up-to-date
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o May seek assistance of the Administration and Finance Officer for any of the above duties
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o Should ideally be a first or second year graduate student or senior undergraduate student in order to be in touch with undergraduate student needs and current issues
Communications Officer
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Main contact point for students in, or interested in, psychology
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Coordinates and sends Section News to Section members, on at least a bi-monthly basis
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Maintains the annual Convention package
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Proofreads official Section documents and communications
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Coordinates sending materials via the Section listserv
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Maintains the Section website, including all sections of the website
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Maintains any electronic forums hosted by the Section
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Maintains online voting system
Francophone Affairs Officer
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Must be fully bilingual (spoken and written) in French and English
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Engages in outreach activities to Francophone students and psychology programs in IPS
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Advises Executive on issues pertaining to the Francophone psychological community, and on issues of sensitivity to Francophone members
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Responsible for prompt and accurate translations (English-French and French-English) of Section materials (e.g., Sections News, listserv postings, website pages, voting applicant profiles)
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Representative on the Executive on behalf of all francophone communities across IPS